From Peter B Gilkey (Chair 1997/8 University Library Committee)

To Senate President Ann Tedards

Re Annual Report of the University Library Committee

Date 26 April 1998

Dear Senate President Ann Tedards:

This is persuant to your request of 28 April 1998 for the final report of the activities of the University Library Committee. You requested:

• 1) The name of the chair, a list of the 97-98 membership, identifying which members are returning 98-99, and including the name of the new chairperson for 98-99.
• 2) A copy of the current senate legislation outlining the charge (or mission statement, or policies and guidelines) to your committee.
• 3) A summary of the work accomplished this year.
• 4) Any recommendations for next year's committee, including continuing agenda items.
• 5) Any further comments or concerns about the work of the committee or its effectiveness.

• The membership: http://libweb.uoregon.edu/ulc/dir97/member.html.
• The legislative history: http://libweb.uoregon.edu/ulc/dir95/univlibx.html
• Minutes of the meetings: http://libweb.uoregon.edu/ulc/dir97/index97.html
• Information for 95/6 and 96/7 http://libweb.uoregon.edu/ulc/.
• This page: http://libweb.uoregon.edu/ulc/dir97/fin.html.
• James Schombert js@abyss.uoregon.edu has been elected as chair of the 1998/9 ULC.

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  Summary report

  The University Library Committee met 5 times during the year 1997/8.
• The 14 October 1997 ULC meeeting dealt with the Print-for-Pay policy implemented by by the Library to charge Library patrons who do laser printing. The ULC transmitted a report on this matter to the Secretary of the University Senate on 22 October 1997 concerning this matter; a copy of that document is attached. The ULC also introduced and passed a motion to add a non-voting Ex Officio member from the Library to the proposed Undergraduate Council. A copy of that document is also attached to this report. Professor John Leahy sent a memo to the ULC concerning adding COCC to the Orbis consortium; it was felt this was not feasible at present and University Librarian George Shipman provided a reply. A copy of that report is attached.
• The 11 November meeting dealt with the materials budget. The budget summary had been distributed previously and all were in agreement. The ULC also considered the IMC mission statement. It was decided that J. Nicols draft a statement from the ULC to the FAC discussing classroom equipment issues. The chair notes that a discussion of the issue ensued over the academic year 1997/8 among various groups on campus and that ultimately the outcome was that Associate Vice Provost Jack Rice was appointed to oversee the matter. The meeting closed with the initiation of a discussion of the new monograph and serials allocation. Most of the money allocated by the state legislature was used to cover the budget shortfall. However approximately $27000 was available for new acquisitions; \$17,000 for monographs and $10,000 for serials.
• The 24 November meeting continued the discussion of the monograoph and serials allocation and the classroom issues from the previous meeting.
• The 29 January 1997 meeting dealt with the ASUO"s proposal that the UO library modify the opening hours to reflect student usage. A subcommittee was formed to look into this question and ultimately the opening hours were modified. Appropriate supporting documents are attached.
• The 16 April 1998 meeting dealt with Orbis. Senate Vice President Jeff Hurwit was present and described some of the problems with implementation of Orbis; certain units at the UO seem to be unfairly impacted. Deb Carver discussed some of the measures that had been put in place to ameloriate the problem as well as some of the political benefits of Orbis. The ULC agreed to put the item on the agenda for the fall meeting. The chair notes the question of Orbis has been raised fairly often; for example in 9 May 1996 Orbis implementation was discussed by ULC.
• The ULC also dealt with personnel matters at various meetings and members of the ULC attended presentations by various job candidates for senior positions in the library.

  The chair would like to take this opportunity to commend the faithful service of the committee members Michele Johnston (Student Member), James Bailey (Academic Advising), Frances Cogan (Honors College), Lucy Lynch (Computing Center), John Nicols (History), Margaret Prentice (Fine and Applied Arts), Regina Psaki (Romance Languages), Gordon Sayre (English) George W Shipman (University Librarian Ex Officio), James Schombert (Physics), Ray Weldon (Geological Sciences), and Sergey Yuzvinsky (Mathematics Department). The University of Oregon has a long tradition of shared governance and the participation of faculty and students on such committees is an important part of University life.

  There are many issues which face the University Library Committee for 1997/8. One deals with the review of the library being initiated presently, another deals with the implementation of Orbis. The chair also hopes that the minutes and other documents of the University Library Committee will continue to be available to the University Community on the world wide web.