Minutes of the UO Assembly Meeting 7 December 1983

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Minutes of the UO Assembly Meeting 7 December 1983

The meeting was called to order by President Paul Olum in Room 150 Geology at 3:37 p.m., December 7, 1983. The Secretary was recognized to make two corrections to the minutes of the November 9 and November 16, 1983 minutes. On page 2, Motion 1.B. should have shown that the amendment made by Mr. Glen Love was to read: "Instructors engaged in full-time classroom teaching after four (4) years in rank..." This amendment was added to number 3. in listing of eligible voting members of the Assembly. Page 5, last full paragraph on the bottom of the page, the second line should have the number eight replaced by the number 14. Mr. Wright was amending Mr. Prothe~s amendment that had changed the eight to fourteen. There being no further corrections the minutes were accepted as corrected.

ANNOUNCEMENTS President Olum announced that the motion by Ms. Katherine Eaton to combine the Academic Regulations Committee and the Academic Standards Committee into one committee will be on the agenda at the February 1, 1984 Assembly meeting.

UNFINISHED BUSINESS There was no unfinished business on the agenda due to the above postponement.

NEW BUSINESS

President Olum stated that the motion on Governance Rules, that had been the subject of debate and voting in the November 9 and 16 Assembly meetings, will be on the agenda at the January 11, 1984 meeting of the Assembly. A member of the faculty who had voted on the prevailing side has submitted a written statement that he moves to have the Governance motions reconsidered. This statement by President Olum serves as a "Notice of Motion" for the January 11, 1984 meeting of the Assembly.

President Olum recognized Mt. Stanley Greenfield, English, to make the following motion:

"1) The present University Senate be replaced by a Standing Committee on Motions and Resolutions whose functions shall be those of the present Senate;
"2) The Committee shall consist of eight (8) faculty members appointed by the Committee on Committees, four (4) from the College of Arts and Sciences and four (4) from the Professional Schools, Library, Unaffiliated Faculty and Officers of Administration, plus the Parliamentarian, the Secretary of the Assembly, the President and Vice President of the Student University Affairs Board;
"3) The term of office for those eight (8) appointed faculty members is two years, with two members from each group (College of Arts and Sciences and Professional Schools, Library, Unaffiliated Faculty and Officers of Administration) being replaced each year. For the first term of service, lots will be drawn to determine which two members from each group shall serve one year, and which two years;
"4) Only those faculty members eligible for election to the Faculty Advisory Council are eligible for appointment to the Committee on motions and Resolutions;
"5) If this motion is enacted by a vote of the Assembly it shall take effect after the close of the academic year 1983-84."

As two different motions on governance at the University will be on the agenda in January, President Olum explained the procedure that will be followed at that meeting.

1. If the motion to reconsider receives a majority vote the motion on Rules of Governance from the November 16 meeting will be on the floor for debate and a vote. This motion on Governance will require a two thirds vote to be enacted.
2. If the motion to reconsider fails to receive a majority vote it is dead and so is the motion on Rules of Governance from the November 16 meeting.
3. If the motion to reconsider receives a majority, but the motion on Rules of Governance from the November 16 meeting fails to receive the two- thirds vote it is dead.
4. In any instance that sees the failure of either the move to reconsider or the Rules of Governance Mr. Greenfield's motion on "Motions and Resolutions" will be brought to the floor for debate and a vote. It too will require a two thirds vote to be enacted.
5. The Curriculum Report will be next on the agenda and if time does not allow for the completion of the report another meeting of the Assembly will be held on January 18, 1984.

Returning to New Business, President Olum recognized Ms. Mavis Mate, Chairwoman of the Curriculum Committee, to make the following motion concerning the composition of the Curriculum Committee as established December 5, 1934.

"The University Editor serves as secretary of the committee as an ex-officio nonvoting member." This will be replaced by: "The Catalog Editor, the Registrar} or a designated representative , and the Director of Academic Advising or a designated representative serve as ex-officio nonvoting members." The words "University Editor" no longer applies to the position of "Catalog Editor and thus this motion makes that correction, also.

ADJOURNMENT There being no further business the meeting was adjourned at 3:47 p.m. Keith Richards.

PROPOSED RULES OF GOVERNANCE, IN FINAL FORM, AS VOTED UPON AT NOVEMBER 16, 1983 MEETING OF THE UNIVERSITY ASSEMBLY.

The Faculty of the University of Oregon exercises its rights of governance in two bodies, the University Assembly (hereafter referred to as the Assembly) and the University Senate (hereafter referred to as the Senate).

I. The University Assembly

A. Voting Members of the Assembly

1. A11 tenured and emeritus faculty.
2. All Senior Instructors, Assistant Professors, Associate Profess and Professors on regular academic appointment, including members of the Department of Military Science, as Officers of Instruction at the University of Oregon.
3. Instructors engaged in full-time classroom teaching after four (4) years in rank and all Senior Research Associates.
4. All University Librarians with the rank of Assistant Professor and higher.
5. The President, Vice-Presidents, Provost, Vice-Provosts, Deans and Associate Deans, as well as Officers of Administration - not regularly engaged in full-time teaching, with the rank of Assistant Professor and higher.
6. The Athletic Director and all Head Coaches with the rank of Assistant Professor and higher who have full-time appointments within the University.
7. The eighteen (18) members of the Student University Affairs Board (hereafter referred to as the S.U.A.B.).
8. All Faculty members who have the franchise under the previous rules of the Assembly at the time of adoption of the new Rules of Governance, shall retain that franchise until they terminate} employment as members of the Faculty.
9. The following are EXCLUDED from the category of voting members] Adjunct or Visiting Faculty, Courtesy appointees, Research Associates, Research Assistants, and Lecturers. Assistant Deans are excluded unless they qualify under another category.]
10. Faculty members who are voting members of the Assembly are also; voting members of any department or other minor faculty in while they hold current budgeted appointments. This does not prevent. departments or other minor faculties from increasing the franchise at the local level (students, etc.).

B. Officers of the Assembly

1. The President of the University, who shall preside at meetings of the Assembly.
2. The Academic Vice-President of the University, who, in the absence of the President, shall preside at meetings of the Assembly. '
3. The President of the Senate, who may preside at meetings of the Assembly when requested to do so by the President of the University.
4. The Secretary of the Assembly, who shall be selected by the University President after consultation with the Senate Preside, The Secretary shall serve until replaced by University President. The Secretary is responsible for the preparation of the agenda and minutes of the Assembly, the maintenance and preservation of faculty meeting records, for correspondence relating to the business of the Faculty or Assembly, and for the supervision of faculty elections. The Secretary shall be the final arbiter in decisions regarding voting eligibility and shall be the official custodian of the current faculty voting list.
5. The Parliamentarian, who shall be selected by the University President after consultation with the Senate President. The Parliamentarian shall serve until replaced by the University President.

C. Meetings of the Assembly

1. Regular meetings will be held on the first Wednesday of November, January, March, and May.
2. Special meetings may be called by the University President:

a. on the Presidents own initiative.
b. in response to an action by the Senate (I.D.2.)
c. in response to a written petition by forty (40) members of the Assembly.

3. Special meetings, when called, will be held on the first Wednesday of October, December, February, April, or June, unless emergencies require that they be held at other times. In such cases, meetings may be called on other Wednesdays.
4. The President may postpone any Assembly meeting by one (1) week, provided notice is given not later than one (1) week prior to the regularly scheduled date of the meeting.
5. Notice of Meeting

a. The agenda of each meeting shall be published and distributed to each member of the Assembly no later than one (1) week in advance of each meeting.
b. The agenda of a meeting where appeal of Senate action is to be considered (I.E.3.) shall be published and distributed to each member of the University Assembly three (3) weeks in advance and the agenda shall be accompanied by the business to be considered at the meeting.

6. Quorum

a. Ten percent (10%) of the Assembly shall constitute a quorum.

7. Conduct of Meetings

a. Except where superseded by specific legislation, Robert's Rules of Order govern proceedings in Assembly and Senate meetings. Specific legislation concerning rules of order is available from the Secretary.

8. Agenda

a. The first order of business on the agenda of each regular . meeting of the Assembly shall be the "State of the University" report by the University President.

D. Authority and Functions of the Assembly

1. The Assembly, assuming the power assigned to the Professors in the University Charter, shall have the power to legislate on matters Of educational policy.
2. The Assembly shall usually exercise its power through its representative, the Senate.

a. A measure that fails to receive majority support in the Senate shall die unless referred to the Assembly by petition (I.E.3.).
b. A measure that passes the Senate with less than a two thirds majority of those voting shall be referred automatically to the Assembly for action .
c. The Senate may vote to refer a measure to the Assembly after taking an advisory vote.
d. Any measure that is approved by at least a two thirds (2/3) vote in the Senate shall take effect without Assembly action unless petitioned (I.E.3.) except for certain curricular matters that are reserved to the Assembly for final action (I.E.3.), or if the President of the University requests Assembly concurrence in a specific Senate action.

3. The Assembly shall take action where the addition or deletion of courses or instructional programs is involved.

E. Relations with the Senate The Senate is an agency of the Assembly

1. No University policy shall become effective by virtue of Senate action until the Assembly shall have had an opportunity to challenge the Senate action by petition.
2. A copy of Senate actions shall be sent to all members of the Assembly within five regular academic school days following the Senate meeting.
3. Such Senate actions may be appealed to the Assembly on the written petition signed by 40 members of the Assembly within a period of fifteen (l5) days (i.e., exclusive of recess periods, academic holidays, Saturdays or Sundays) after the date copies of the Senate actions have distributed. Petitions are available from the Secretary
4. On the filing of such a petition with the Secretary, the University) President shall call a special meeting of the Assembly (I.C.2.), unless a regular meeting is scheduled to be held at an appropriate time, considering the three (3) week advance notice requirement. In any case, the matter petitioned must be brought to the Assembly on the first available "first Wednesday" after the petition is received by the Secretary.
5. At that meeting, the Secretary shall report to the Assembly the debate of the Senate.
6. The Assembly shall approve, alter, reject, postpone, table, or otherwise dispose of the action of the Senate, except that if no S action is taken due to lack of quorum or other cause, the action of the Senate shall stand.
7. Senate actions not appealed to the Assembly shall become effective as faculty action fifteen (15) days after the date copies of the Senate actions have been distributed.
8. Either the Assembly or the Senate, by majority vote of those present may request that the Assembly be polled by mail for advisory purpose

F. Elected Committees of the Assembly
1. The elected committees of the Assembly are the Faculty Advisory Council, the Faculty Personnel Committee, and the Graduate Council.

II. The University Senate

A. Membership of the Senate (40)

1. Ex officio, non-voting members who shall have the right to the floor (6):

a. The President of the University or a designee.
b. The President of the Associated Students of the University of Oregon.
c. The Registrar of the University.
d. The Secretary of the Assembly.
e. A representative of the Faculty Advisory Council.
f. The Parliamentarian of the Assembly.

2. Voting Student members (8):

a. The Chairperson of the S.U.A.B.
b. The Vice Chairperson of the S.U.A.B.
c. Six (6) other members of the S.U.A.B., as chosen or determined by that body.

3. Elected Senators of the Faculty (32):

a. Sixteen (16) representatives shall be elected each year for two (2) year terms. Of these, eight (8) members shall be elected each year from the College of Arts and Sciences, and eight (8) members from the Professional schools, Library, unaffiliated faculty and Officers of Administration. Each faculty member shall vote on both election ballots, the ballot for the College: of Arts and Sciences and the ballot for the Professional school Library unaffiliated faculty and Officers of Administration group.
b. Sixteen (16) shall be elected in each odd numbered year and sixteen (16) in each even numbered year.

B. Term of office

1. Term of office of elected members is two (2) years.
2. The seat of an elected member of the Senate shall be considered vacant if the member is absent two (2) times in one year from regular and special meetings, unless the Secretary of the Senate is notified in advance of the member's illness or anticipated absence on University business.
3. No Senator shall serve more than two (2) consecutive full terms, but may serve again after an absence from the Senate of one (1) year

1. The Secretary shall prepare and distribute two (2) lists of names of faculty members of the Assembly eligible to serve in the Senate: a complete list of eligible persons from the College of Arts and Sciences and a complete list of eligible persons from the Professional Schools, Library, the Unaffiliated Faculty and Officers of Administration, combined.
2. Members of each of these two (2) groups shall vote for no more than sixteen (16) persons from the list appropriate to their group.
3. The sixteen (16) persons who receive the most votes from each group shall be on the election ballots prepared by the Secretary.

1. All elections shall be conducted by the Secretary.
2. Two ballots shall be prepared: One ballot shall list the names of the sixteen (16) nominees from the College of Arts and Sciences, and one ballot shall list the names of the sixteen (16) nominees from the Professional Schools, Library, Unaffiliated Faculty and Officers of Administration. A short paragraph describing each candidate's background for the Senate shall accompany the ballots. Each faculty member of the Assembly shall vote for no more than eight (8) persons on each of the two ballots.
3. All elections shall be by secret mail ballot and reported in writing to the Senate Executive Committee no later than March 1.
4. The eight (8) candidates from each ballot receiving the most votes shall be elected. The Secretary shall resolve any ties by lot.
5. Any faculty vacancy in the Senate occurring prior to the expiration of a term shall be filled by the next available name in descending order from the most recent election list. Those senators named as successors shall complete the unexpired terms of those they replaced.

E. Officers of the Senate

1. Nominations of officers shall be made from the floor.
2. Elections

a. The officers shall be elected at the last meeting of the Senate in May and will take office at the end of the meeting.

3. Officers

a. The President of the Senate, who shall preside at meetings of the Senate. The President shall be elected by the Senate by secret ballot from its voting membership.
b. The Vice-President of the Senate, who, at the request of the Senate President, or in the absence of the Senate President, shall preside. The Vice-President shall be elected by the Senate by secret ballot from its voting membership.
c. The Secretary of the Assembly, who shall serve as the Secretary of the Senate. The Secretary shall record actions of and maintain records for the Senate and shall conduct the elections of the Senate.
d. The Parliamentarian of the Assembly, who shall serve as the Parliamentarian of the Senate.

4. Senate Executive Committee

a. The Senate Executive Committee shall be composed of the Senate President, the Senate Vice-President, the Secretary, the Chairperson of the S.U.A.B., and two (2) other members elected by the Senate. The responsibility of the Executive Committee shall be to advise the Senate President.

F. Meetings of the Senate

1. The Senate shall meet each month on the last Wednesday of the month during the regular academic year or at such other time as may be designated by the Senate Executive Committee.
2. Additional meetings may be called by the Senate President, or on the written request of eight (8) voting members of the Senate. Such written request shall be delivered to the Secretary, who shall immediately inform the Senate President of the request.
3. Quorum

a. Twenty-five (25) of the forty (40) voting members must be present to constitute a quorum.

4. Conduct of meetings

a. Except where superseded by specific legislation, Robert's Rules of Order govern proceedings in Senate meetings. Specific legislation concerning rules of order is available from the Secretary.

5. Procedures

a. Any member of the Assembly shall have the right to address the Senate upon recognition by the Senate President.
b. Notice of motion shall be published and distributed to members of the Assembly at least two (2) weeks prior to the Senate meeting
c. Speakers may be invited by the Senate President to address the Senate.

G. Authority and Functions of the Senate

1. The Senate, responsible to the Assembly, shall have the power to act for and represent the Assembly by taking legislative action (except on curricular changes, as specified in I.D. 3.).
2. The other functions to he exercised by the Senate are:

a. to elect its President and Vice-President.
b. to approve candidates for Distinguished Service Awards. This is to be done in Executive Session.
c. to make recommendations on the addition or deletion of courses and instructional programs to the Assembly.
d. to formulate by-laws governing all nominations and elections provided in this document and covering other matters that require; detailed clarification.
e. To provide for the appointment and election of members of committees and subcommittees of the Senate.
f. to adopt, amend, or repeal by-laws relating to the conduct of its business, and the duties and functions of its officers and committees.

3. The enumeration of specified powers in this document shall not be construed to deprive the Senate of those power necessary to carry out its functions.
4. All actions of the Senate shall be subject to review by the Assembly by means of the petition process (I.E.).

H. Senate Committees
I. Senate Committees shall include the Senate Executive Committee (II.E.4.) and the Committee on Committees.

a. The Committee on Committees, chaired by the Senate President, shall be composed of four (4) members selected by the Senate President and confirmed by the Senate, The responsibility of the Committee on Committees shall be to recruit and nominate faculty for membership on University standing committees.

II. University (hereafter referred to as Standing Committees; existing committees at the time of preparation of this document may be found in Appendix B.)

1. Standing Committees shall be those committees so designated and established by the Senate.
2. The members are nominated by the Committee on Committees to the University President.
3. The normal term of the members of any Standing Committee is two (2' years, with one half (1/2) of the membership replaced each year so that there will be rotation and continuity.

III. Amendments to the Rules

A. Proposed amendments shall be sent in writing to the Secretary who shall distribute a copy of the proposed amendments to all voting members of the Senate at least fifteen (15) days prior to the Senate meeting at which time action on the proposed amendment is to be taken.
B. Proposed amendments shall be referred automatically to the Assembly after having been considered and voted upon by the Senate.
C. The Secretary shall report to the University Assembly the debate of the Senate.
D. In order to be adopted, amendments shall be approved by at least a two thirds (2/3) vote of the members present at the Assembly meeting.

IV. Automatic Review

A. After the new Rules have been in effect for two years (in the fall of 1986), a Task Force shall be convened by the Advisory Council to consider and to recommend changes. The Task Force recommendations shall be considered by the Senate and then presented to the Assembly in the winter of 1987 for final action. At that time the Rules may be approved. by a majority vote of the Assembly, with student members excluded from voting. If the Rules of Governance are not reaffirmed, as originally approved or later modified, the Rules will be abandoned in elections in the Spring of 1987 and the previous system of governance restored, effective July 1, 1987.

VI. Effective Date

A. Upon approval of these Rules of Governance by the assembly and the University President, they shall become effective on a gradual basis, as the University passes through the cycle of nominations and election during Winter and Spring terms of 1984. Sections I.A., I.C.6., and I} however, shall be effective immediately. Those parts of Section II relating to the Senate organization and procedures shall become effective at the Organizational Meeting of the Senate in May 1984. All other sections become effective July 1, 1984. The June 1984 Assembly Meeting shall follow the previous rules, as will any actions taken at the May Senate meeting, other than organization for the coming year. The May ;Senate meeting therefore will start as the last meeting of the old Senate, and will prepare any necessary legislation for the June Assembly Meeting. When such business is completed, retiring Senators will retire the new Senate will convene, elect officers, and begin to assume its responsibilities for the new year.
B.

1. Sixteen of the 18 faculty members currently serving in the Senate will complete their 1983-85 terms. The 16 new faculty members elected in Spring 1984 will join with 16 of the remaining 18 faculty members to form the faculty membership (32) of the new Senate. Two of these 18 faculty members will be eliminated from the Senate by a selection method to be determined by the faculty members of that body at the organizational meeting in May 1984. It is possible that the problem may be solved by vacancies due to resignations.
2. The two term limit on service in the Senate will not affect the completion of the terms of those currently serving.
3. The change in student membership will take place at the May 1984 Senate organizational meeting, following S.U.A.B. elections earlier.

Appendixes

Appendix A Definitions of excluded categories where not obvious:

Adjunct is a person who holds a position outside the University (e.g., physicians, _ architects, social workers, etc..,) who are employed to teach on an occasional, part-time basis.
VISITING is a title accorded to faculty members who come to the University to fill a temporary vacancy for a period of one year or less, or in certain exceptional cases to a faculty member who is at the University for a one year trial service while consideration is given to making that person a permanent offer.
COURTESY appointments include persons given titles of regular academic rank who have appropriate academic credentials, who are on leave from or retired from a comparable institution, and who work as visitors in a University department without compensation; to faculty members of a department who contribute actively to another department of the University which wishes to include such individuals in its departmental listing; to persons with appropriate academic qualifications who contribute without stipend to field work programs away from the campus. In all cases, the title awarded is to ~e consistent with the academic attainments of the individual for whom the courtesy title is sought. (Through historical errors, the work "adjunct" is used in some cases to describe what is defined above as a "courtesy" appointment. Effort is in progress to correct the titles for the individuals involved. )

APPENDIX B

Existing Committees at the time of preparation of this document:
Note. The following was presented in 2 column format in the original minutes. It is presented here in 1 column format Peter B Gilkey web page creator

Academic Requirements Johnson Memorial Award
Academic Standards Library
Admission Policy Medical Technology
Advising Minority Education Council
Affirmative Action Support Museum of Art Advisory to the Provost Research
Curriculum ROTC Advisory
Distinguished Service Awards Scholastic Review
Equal Employment Opportunity Status of Women
Ersted Award Student Conduct
Ethnic Studies Student Faculty Grievance
Foreign Studies Program Teacher Education
University Appeals Board

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