IFS Meeting OHSU December 8, 2007, 8:00 am

8:33 am Agenda changed to add New Business between Campus Reports and Election of officers.

8:36 am Report on Board Retreat. IFS follow up? Mina and Lee reported. Lee began with the process of the retreat and then on the outcomes. The recommendations were a list of 15 issues (Handout given by Lee).

The whole umbrella for the recommendations is sustainability. Can we sustain it and fund it? Suggestion made to treating the Chancellor as an Executive Director. At working dinner there were discussion questions (Handout given by Lee). Elements, recommendations from Governor, Boards three strategic priorities, 5 critical actions (came up with 6) were a part of the discussions at dinner. On the reverse side is a matrix of the prioritization of the responses. This is how the new 6 committees/actions were chosen. The list began as just a list of all notes made and then the priority was calculated on the right. There is some duplication and then items with lesser priority would be combined with the final six. For instance 23 & 9 were combined with number 6. There is a concern that the board is focusing too much on the graduate level and not on the undergraduate level.

This report is what the board feels that they can do. They do not want to reach into the classroom. They donÕt want to go there. So, most of items do appear to be financial. We must increase success in the K-12 arena to have success in the Higher Ed. Methodology must change on that level.

Kirby D has a team working on the constitutional/statutory amendments to be reported back in February. So there is some fast track decision making happening. Looking at funds, PEB,

Removing studten barriers, accountability for sustaining the goals, matrix for the goals. Have more PHD programs. Shaping the approach for advising and other issues. Want evidence based practices.

Regionals - hard choices and hard decisions - opportunity to shape the universities. OIT & EOU have no President. Now may be the time. How do we reconfigure? Pass on ideas to Lee to give on to OUS system. There are projections for proposed enrollment for 2014 and 2020.

Quality & excellence were imbedded in all of the discussions. New term coined by Kirby, ÒAspires of ExcellenceÓ. Quality & excellence are tied to funding. Can we propose an intellectual approach to looking at the issues. Triangle with center as education and funding/financial being one of the points, courses as another point and programs being the final point of the triangle. Academic quality is extremely important. Can we make a presentation in the future. We may be one to give the board a good picture of what the faculty wants, which is quality. This body needs to leave the meetings with some statement. All discussion with education is money.

Governor has appointed a commission to review Academic Quality. Ed Ray is heading that commission. Does the commission have any faculty representatives?

This chart appears to be a business proposal for a corporation, not completely academic. Some things in liberal education cannot be measured and some institutions have 60% liberal arts students and not in professional programs. Quality is not a result of writing a grammatical sentence. This may be what the board should be concentrating on in the short run. If this plan is just a process of building blocks for the future, long term goals, then it may be understandable and acceptable. Perhaps we at IFS should be the representative/conduit for academic quality to the board. Our board reports can be a mini-lesson on the actual teaching and academic needs.

Campus responses should be emailed to Lee so that she has the ability to represent all of our institutions. The boards responses are data driven. Can be bring them real examples, ÒstuffÓ that they can use. The Board is open to our responses so it may be very important to get that information to Lee to get passed on the Don Blair and possibly Kirby D as well. LetÕs make sure that we get an IFS representative on each of the 6 committees. We will need to have a voice. We may need to take action now to get people on those committees because the committees are forming now. The Chancellor has committed some funds to release time. Perhaps we as IFS should come up with our own agenda and then share it with the board as what we are focusing on during this year. We donÕt want to lecture the board but do want to support them and yet we must have a voice on the issue of quality education. Perhaps we can create a list of what are the things that impede quality and what things support quality. The Board must know that we consider quality of utmost importance and we must keep them aware of this issue.

We must encourage the Board to reinstitute the Friday morning coffees with IFS and faculty at the different institutions.

9:37 am Provosts Council report - Sarah Andrews Collier

Two meeting reports, November and December. New Vice Chancellor for Graduate Education and Research position, not filled - has two candidates in pool. There is on-going concern that the Board may freeze approval for new programs/degrees and changes. The emphasis on Graduate focus is relatively new. Numbers of Graduate Level degrees are flattening out. Oregon isnÕt competitive in funding for graduate education and assistantships.

Research council meet at the same time each month as the Provosts. IFS does not have a representative on that sub-council.

Provost are working on developing performance based benchmarks to show how campuses have succeeded. They would prefer more quality rather than quantitative measures, but it is difficult.

The December telephone meeting on Thursday lasted for only 1 hour. UEE and AAOT items discussion. Council discussed preserving the 2.25 gpa requirement for the AAOT. Discussion was also about what constitutes Junior standing for the AAOT transfer student in the university as well as in the major.

10:06 am JBAC report. Discussion to align the AAOT and OTM by courses or credits. Subcommittee organized to do the alignment. Meetings are difficult to organize. Other issues begin discussed are the PK-20 and making students college ready. May be more appropriate at the UEE meetings versus JBAC. JBAC is not involved with the College Now group that is currently meeting.

10:18 am United Education Enterprise (UEE) report from Duncan. Studying how dual credit/enrollment program around the state are organized. Data not completed so next meeting in January. Optimistic that the work of the committee will provide the information that will help determine if these dual credit/enrollment programs are beneficial as far as in the state and as a representative to other external institutions as well. One problem is HS teachers must have Masters in the subject and that is becoming more difficult since the teachers predominately have Masters in Education.

There are students coming to our institutions who have failed the AP course and then who take the dual credit/enrollment course and get credit.

10:45 am NEW Business

John Nichols - different agenda items such as bringing in a representative from the institution to talk about campus processes that have been developed at the institutions that may be able to pass on to the others. Peter Gilkey & Bob Turner reviewed that Karen Sprague does really need us to give input about what was discussed during our Friday meeting so that we do have something from our institutions that is meaningful to present to her. She had been at some of the institutions but not all - question is what do we want HS graduates to look like? What are the assessments that we want as Higher Ed faculty, question #3, parts a and b, on the handout given to us yesterday. The push should be not to allow the assessment to only be standardized testing but also review of student work. We need to come with some useful information so that when Karen & the other members of the team do not waste their time coming to our February meeting.

Peter Gilkey requested discussion about the change in peer institutions. Bob Turner reported that the process is going slowly because of lack of staff assistance. List may go to the Provost Council and then to the IFS and then hopefully within a couple of months we will get a better list. Hopefully we will get a more detailed report at the February report

11:13 am Campus reports - WOU & PSU were given yesterday. Heard from the other institutions.

• UO -
  • Athletics building a stadium.
  • Other gift given for nanotechnology and some other science areas. It did include some money for retention and recruitment. Money is going through office of research and not through academic affairs.
  • Going through rigorous analysis of on-line evaluation process.
  • Major overhaul of peer review of teaching practice. Going to build a baseball stadium.
• OHSU - Program described the Provost was a 3 year project where shared curriculum was developed. They met for 2 days every month.
• PSU - Has gone to mediation in attempt to settle the contract.
• OIT -
  • Working on compensation plan. Trying to bring all salaries to 100% of peers. Was a 3 year plan. NOAs given with 2% raise but no adjustments have been received for Fall. Funding may not be available to complete the process by the 3rd year.
  • School Academic Chairs were selected instead of the proposed ÒDeansÓ that had been discussed a previous meetings.
  • Visit by members of the State Board in November.
  • New assessment coordinator to assist faculty.
  • Setting up an outsourced evaluation program with IDEA
  • Growth in enrollment.
  • New women resource center up and active.
• OSU -
  • Potential reorganization in CAS & College of Liberal Studies. Now have committees and debates. Unknow outcome.
  • Implementing part of the 2004 strategic plan. Finances are critical. One cost center approach is to set up 7 cost centers to centralize and combine functions.
  • 5 thematic areas now forming committees to review.
  • Football game where students painted their faces black (to show support) some students even wore wigs - racially sensitive issues are being raised.
• SOU -
  • In debate whether Faculty or University Senate. Do have administrative members who vote on the Senate. Would like feedback from other institutions about whether administration personnel are on our campuses.
  • Honors program was cut but some trying to bring it back. Faculty is saying no.
  • Korea partnership being further developed where it was left alone in the recent past.
  • In salary negotiations right now with a rumor of 12%
• EOU -
  • New system of shared governance this year.
  • Interim President and Interim Provost in place.
  • $4.5 million cut full 15% of EOUÕs budget. Campus in shock and disarray.
  • 12% raise similar to WOU but it was end loaded.

Elections of officers

• President Elect (Vice President) - Sarah Andrews-Collier - Elected by acclamation
• Secretary - Janet Hume-Schwarz - Elected by acclamation
• Provost Council Representative - Mina Carson - Elected by acclamation and enthusiasm

Members from IFS were assigned to the 6 new subcommittees.

Installation of new President and passed gavel (actually a chocolate bar) officers Motion to thank Mina for her service as past president. Passed unanimously. Motion to thank Marye for her service as prior secretary. Passed unanimously. Scott, Steve & Paul & Marye and Jeannie are retiring members of the IFS. 12:13 pm Meeting ADJOURNED