Minutes of the UO Senate 22 October 1992

MICHAEL HIBBARD, PRESIDENT OF THE UNIVERSITY SENATE
MINUTES OF THE OCTOBER 21, 1992 MEETING OF THE UNIVERSITY SENATE

ROLL Present...Albrich, Bolton, Brick, Calof, Clark, Forell, Frank, Gilland, Goldstein, Hall, Harvey, Hasek, Hibbard, Hubin, Kahle, Kelley, Klos, Laskaya, Lee, Lesage,Mitha, Oberson, O'Brien, O'Connell, Osternig, Pickett, Rothbart, Sheridan, Soper, Sprague, Squires, Steeves, Tepfer, Thomas, Wixman. Excused...Bennett, Brandon, Gilkey, Gwartney-Gibbs, Meyer, Pope, Stuhr. Absent....Collins (1), Ferguson (1), Highland (1), Hoop (1), Thompson (1), Trigillio (1), Trombley (1), Walker (1).

CALL TO ORDER/APPROVAL OF MINUTES

The meeting was called to order by President Michael Hibbard at 3:36 p.m., in room 133 Gilbert Hall. The minutes from the 27 May 1992 meeting of the Senate were approved as distributed.

ANNOUNCEMENTS/REPORTS

President Hibbard announced the following appointments to Senate Committees:

Executive Committee: Michael Hibbard, PPPM, Pres. of the University Senate Marie Harvey, School & Comm. Health, V-P of the University Senate John Thomas, Student Senate President Phil Ferguson, Specialized Training Program, Education Barbara Pope, Honors College

Rules Committee: Marie Harvey, Chair Wilmot Gilland, A&AA Anne Laskaya, English Student Senator to be appointed

Nominating Committee: Fred Tepfer, Campus Planning, Chair Lou Osternig, Exercise & Movement Science 1 Faculty Senator to be appointed Student Senator to be appointed

Budget Committee: Paul Engelking, Chemistry, Convener Virgil Boekelheide, Chemistry Rogena Degge, Arts & Administration Margaret Hallock, LERC Lynn Kahle, Marketing Alan Kimball, History Dick Schmuck, DEPM Jean Stockard, Sociology Russ Tomlin, Lingistics Joe Wade, Student Affairs Charles R. B. Wright, Mathematics

The President stated that the Rules Committee would be very thorough on motions to make sure that they are perfected prior to any floor action. In accordance with the rules of the Senate the motions must be in the hands of the Senators 10 days prior to the Senate meeting at which they will be debated. Thus, the motions for the November 11, 1992 meeting of the Senate ALL motions must be in the hands of the Rules Committee no later than 9:00 a.m. 23 October. For the December 9, 1992 meeting the Rules Committee must have the motions no later than 9:00 a.m. November 20.

Mr. John Nicols, History, was recognized to inform the Senate that the Provost has approved of the funding for the student course evaluations and that the program will be underway in the Fall of 1993. This is one year earlier than it was thought possible.

Mr. Paul Engelking, Interinstitutional Faculty Senate (IFS) was introduced to make a report for the IFS. The State Legislature has made inquiries as to what higher education faculty do to fill their time since they teach so few classes, Mr. Engelking stated. It seems, he continued, that higher education has not done a good job of educating the legislature, or the Oregon taxpayer for that matter, as to the research, professional activities, class preparation, etc., that a typical faculty member engages in when not teaching. The Chancellor's Office needs to help in this education process. It is believed that the legislature will continue to look into this situation over the next few months.

The study of administrators on each campus will continue. At OSU it was found that the number of administrators has grown quite rapidly, and that if this is typical of all of the institutions the legislature thinks that a considerable amount of money could be saved by eliminating a number of administrators. The UO will be studied in the near future to see how many administrators are at the UO that might be eliminated.

Higher Education is not having much input in the formation of the standards that will be required of high school students under HB 3565. Mr. Engelking stated that higher education is now getting its act together, but it is pretty late in the game, and thus far higher education is just not a player.

In conclusion, and in response to a question from a Senator, Mr. Engelking said that the passage of Measure 7 would relieve the State Legislature of having to find about $800 million to fund the second round impact of Measure 5. The amount that would have to be found by the Legislature would be $300 million, and that part of this could be made up by a 1% sur tax on the income tax. It is not anticipated that the entire short fall would be funded. If Measure 7 fails the State Legislature will have to come up with about $1 billion dollars to fund state programs and this would not be a full funding of the short fall either.

OLD BUSINESS

Mr. John Nicols, Chair, Academic Requirements Committee, and member of The Provost's Committee on Implementation, was recognized to make the following 4 part motion:

1. The ARC moves that: "Beginning Fall Term, 1992, students be allowed to complete a cluster in their major."

"(Note: The legislation of May, 1992, did not specifically authorize such a motion, but by not forbidding it, it allowed for it de facto. This motion is designed to allow students to take advantage now of what will be allowed after the Fall of 1993. Both the Implementation Committee and the ARC feel that some formal statement is necessary.)

2. The ARC moves that: "Beginning Fall, 1993, no more than three courses in any one department across the whole general education requirements may be used to satisfy the group requirements."

"(Note: The essence of this motion appeared in a number of drafts circulated last year, but was not included in the final document approved by the Assembly.)

3. The ARC moves that item D of the motion passed in May be amended (changes are in italics) to read: "Completion of the third term, second year of a foreign language or the equivalent passed with grades of C-, P, or better for the B. A. degree; one year of approved college level Mathematics passed with grades of C-, P, or better of the equivalent for the B. S. degree."

"(Note: This motion corrects the language of the final document approved by the Assembly. These standards have long been part of the General University Requirements.)

4. The ARC moved that: "For non-B.S., non-B.A. degrees, students will be required to complete a cluster in two groups as part of a total of 12 credits in each group."

"(Note: This motion is necessary to cover the needs of those students who are not in B. A. or B. S. degree programs. It represents a reconciliation of the older requirements tempered by the new legislation.)"

After a short explanation this 4 part motion was passed by voice vote. (This motion will be sent forward to the University Assembly automatically as it involves curriculum issues.)

The Secretary was recognized to read the following motion:

"It is hereby moved that legislation establishing 3:30 p.m. as the set time for the start of University Senate meetings be amended to establish a set time of 3:00 p.m. as the mandated starting time of meetings of the University Senate."

Senator Lesage stated that many faculty members had a conflict with child care and that the 3:30 time made it difficult to end the Senate meetings by 5:00 p.m. and thus Senators that had family responsibilities, i.e., child care situations, would have to leave a meeting prior to a vote after the Senator had taken part in most of the debate on an issue. Senator Tepfer said that 3:00 made it difficult for him as he has a child care situation at 2:30. Senator Gilland stated that faculty in Architecture had studios that ran from 1:30 to 5:30 daily and that it is easier for him to make the 3:30 time than it would be to make the 3:00 proposed starting time. Several other Senators pointed out that the UO time schedule runs on the half-hour and that 3:00 comes in the middle of a class. The motion was defeated by a hand vote of 8 yes, 22 no.

Mr. Barry Siegel, Economics and the Chair of the Academic Standards Committee, presented the following motion:

"1. Those academic departments in which undergraduate students are engaged as college teachers, readers, or graders will develop written guidelines for the supervision of those students. "These guidelines should:

"a) provide an educational and pedagogical rationale for permitting undergraduate students to engage in these activities, and

"b) describe the means by which the department will provide pedagogical and other appropriate training for undergraduate students performing these activities (such as training workshops and orientation meetings, supervision and evaluation by faculty, and written instructions to be followed by the students.)

"These guidelines will be submitted to the Curriculum Committee for approval.

"2. Undergraduates should not serve as supervised college teachers, readers, or graders for courses in which they are simultaneously enrolled.

"3. Undergraduate students serving as supervised college teachers, readers, or graders should have demonstrated competence in the specific subject matter of the course.

"4. If academic credit is awarded to undergraduates for supervised college teaching, reading, or grading, it must be done under the 409 Practicum course designation. The maximum credit that may be earned for such activities is a total of 3 credit hours toward a bachelors degree."

Speaking to the motion Mr. Siegel pointed out that the teaching of undergraduates by undergraduates has been going on for some time and that the UO lacked even the minimal standards for this academic activity. Uniform, basic, standards should be established so the various departments that engage in this type of teaching, grading or reading will have a guide as to what is acceptable. The limit of 3 credit hours is to make sure the undergraduate does not repeat endlessly the course that s/he is teaching, grading, or reading.

Senator Goldstein, Economics, asked if this would apply to any undergraduate doing work for the faculty, e. g. volunteers. Mr. Siegel replied that it did. To another inquiry he pointed out that the motion would not be ex post facto and would not be required until the Curriculum Committee passes on the standards that the various departments submit to that Committee.

Senator Lesage made the point that some students are paid for this activity and that a cap on credit is necessary. Senator Tepfer moved to amend the motion by changing #4., last sentence, to read: "The maximum credit that may be earned for such activities is a total of 3 credit hours, per department, toward a bachelors degree." (Underlined part is amendment.) Mr. Tepfer asserted that he taught a class outside his major department and it proved to have a great deal of academic benefit for him. Repeating a course within one department is not a good idea, but to teach in various departments is an excellent experience. Mr. Siegel stated that the Academic Standards Committee had assumed that the teaching, grading or reading would be within the major department.

A question about monitoring the activity and the repeating of the same course without being caught would be difficult because of the Practicum 409 number Senator Hubin added. Perhaps a title could be established so monitoring would be easier. A short discussion followed as to the use of "402 Supervised College Teaching." This was not an acceptable alternative, but the use of 409 was not fully acceptable either because of the monitoring problem. The Academic Standards Committee will attempt to resolve the problem and will report back to the Senate with an answer if one is found. Senator Hubin stated that the departments would have to accept the responsibility to monitor the situation to make sure that no abuse occurs.

The amendment to the motion was passed by a vote of 23 in favor and 4 opposed.

The amended motion was now back on the floor. Senator Mary Rothbart questioned that a central committee was going to establish standards, why, she wondered, did we not just have internal guidelines. Mr. Siegel stated that the standards had to be uniform, the Curriculum Committee has stated that they were willing to undertake the approval of the departmentally prepared rules concerning the situation, and that the Curriculum Committee would not establish the rules, but pass on what each individual department would submit to meet the basic standards established in this legislation.

Senator Soper returned to the 409 question and stated that if it would not be possible to establish "409 Supervised instruction:Practicum." Senator Osternig added that a 402 be created to be the equivalent of the 602.

The motion was passed by a vote of 18 yes, 9 no, and 5 abstentions. (This motion will be presented to the University Assembly as it involves a curriculum issue.)

The amended motion, as passed, now reads:

"1. Those academic departments in which undergraduate students are engaged as college teachers, readers, or graders will develop written guidelines for the supervision of those students. "These guidelines should:
"a) provide an educational and pedagogical rationale for permitting undergraduate students to engage in these activities, and
"b) describe the means by which the department will provide pedagogical and other appropriate training for undergraduate students performing these activities (such as training workshops and orientation meetings, supervision and evaluation by faculty, and written instructions to be followed by the students.)
"These guidelines will be submitted to the Curriculum Committee for approval.

"2. Undergraduates should not serve as supervised college teachers, readers, or graders for courses in which they are simultaneously enrolled.
"3. Undergraduate students serving as supervised college teachers, readers, or graders should have demonstrated competence in the specific subject matter of the course.
"4. If academic credit is awarded to undergraduates for supervised college teaching, reading, or grading, it must be done under the 409 Practicum course designation. The maximum credit that may be earned for such activities is a total of 3 credit hours, per department, toward a bachelors degree."

ADJOURNMENT

The business of the meeting having concluded the Senate adjourned at 4:46 p.m. Keith Richard Secretary


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