Dear Peter,

In order to facilitate amendment, discussion, and voting on Motion US03/04 10 at the Senate meeting of October 13, I have attached the motion as I intend it to be amended at that meeting. I understand that Peter Gilkey will post this "amended" motion on the Senate web site.

Franklin W. Stahl
American Cancer Society Professor
Institute of Molecular Biology
1370 Franklin Boulevard
1229 University of Oregon
Eugene, OR, USA 97403-1229
Tel: 541-346-6096
Fax: 541-346-5891

Expanded Motion to Enable the Assembly.

Except for item (k), this motion is identical to "Motion US03/04 10 Enable the University Assembly to Convene with Full Legislative Authority" introduced at the Senate Meeting of May 12, 2003 and scheduled to be debated and voted on at the meeting of October 13, 2004. Item (k) will be introduced as a friendly amendment at that meeting.

WHEREAS: Section 6.6 of the Enabling Legislation of the UO governance document requires that a UO Assembly with full legislative power shall be convened after a petition to do so has been signed by 33% of the 3Voting Faculty2, and

WHEREAS: convening the Assembly with 3full legislative power2 requires the attendance of a majority of the Assembly members as prescribed by the Oregon Public Meetings Law, and

WHEREAS: in the absence of explicit provisions, this quorum cannot be met, be it

MOVED THAT: The University adopt the following procedures to enable an Assembly to convene with full legislative power:

• (a) Prior to circulating a petition to convene the Assembly with full legislative power, Petitioners will submit the text of their petition to the University Secretary who will forthwith give notification of the petition to those Members of the Assembly who have e-mail. The announcement shall include the text of the petition and item (b) of this motion.
• (b) Deans, directors and department heads will adopt practices, appropriate for their administrative units, that promote the face-to-face accessibility of their Assembly Members to petitioners.
• (c) In order for the petition to go into effect, petitioners must submit sufficient valid signatures to the Secretary within 100 days of the announcement described in item (a).
• (d) A meeting of the UO Assembly called by petition of 33% of the Voting Faculty shall be held at 3:30 PM, on a Wednesday, not less than 10 nor more than 25 days from the time of submission of the petition, except that no meeting shall be scheduled for exam week, between quarters or during the summer quarter.
• (e) The University shall send notification of the meeting time and place to all members of the Assembly by mail. The notification shall remind recipients that they are Members of the Assembly, that their attendance at the Assembly meeting is expected, and that attendance at the Assembly Meeting takes priority over routine obligations. This first notice shall be timely, permitting Assembly Members to make the best possible arrangements. The mailed and e-mailed notices (section f) shall include the text of the WHEREAS section of this Motion plus items (d) - (g).
• (f) Assembly Members shall be further notified of the meeting by notices in the Daily Emerald and on the University Calendar, Senate, and Assembly Web sites. On the Monday immediately prior to the meeting, Audix and/or email will be used to remind members to attend.
• (g) A list of Assembly Members (without phone numbers or e-mail addresses), organized alphabetically, shall be maintained and posted on the UO Assembly Web site. The list shall be updated annually, as early in the Fall Quarter as is feasible. Faculty on sabbatical leave who are not in residence are not Assembly members during their leave.
• (h) An annually updated list of the Voting Faculty with office addresses and phone numbers, organized by department, shall be maintained and posted on the UO Assembly Web site. Faculty on sabbatical leave who are not in residence are not Voting Faculty during their leave.
• (i) The UO Secretary shall maintain an annually updated list of Assembly Members with phone numbers and e-mail addresses. The list shall be used only to forward communications, from the University President, the University Secretary, or the UO Senate President, that are relevant to the business of the Assembly.
• (j) A link to the text of this Motion, entitled "Assembly with Legislative Power" shall be maintained as a discrete item on the UO Assembly Web site. A secondary link to the "Charter, Enabling Legislation and ByLaws" shall be found there.
• (k) The UO Faculty Handbook shall include the following sentence: "The Assembly also shall be convened, with full legislative power, after a petition to do so has been signed by 33 percent of the voting faculty (those faculty who are eligible to vote for the election of non-student university senators)." 

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Web page spun on 23 September 2004 by Peter B Gilkey 202 Deady Hall, Department of Mathematics at the University of Oregon, Eugene OR 97403-1222, U.S.A. Phone 1-541-346-4717 Email:peter.gilkey.cc.67@aya.yale.edu of Deady Spider Enterprises