To: "Peter Gilkey"
Cc: "Nathan Tublitz", "President Frohnmayer"
From: "Dave Hubin" Add to address book...
Date: Thu, 4 Jun 2009 11:19:35 -0700

Permission cheerfully granted. Further, I like the idea of a small work group from COC and Senate to address this opportunity to take next steps toward committee reform.

Dave H.

From: Peter B Gilkey
Sent: Thursday, June 04, 2009 10:08 AM
To: Dave Hubin
Subject: Re: Congratulations and Looking Ahead to our Work Together

Dave.

I solicit your permission to post this email on the web which encludes your email as well. I am trying to run as transparant process this year as Senate President. Let me respectfully suggest that it might be wise to form a Senate Ad Hoc Committee to look into the matter of streamlining our Committee on Committee procedures this year. The goal would be to:

1. a) Implement a web-based method of soliciting interest in committee assignments to do away with the old paper forms that is perhaps linked to the individual duckweb accounts of the faculty members on campus in much the same way that the elections process is duckweb linked.
2. b) Use this web-based solicitation form as the backbone of an electronic web based data base to faciltate the work of the CoC in making assignments to University committees and to facilitate the work of the Senate President and the Secretary of the Senate in managing the election process for the elected University Committees.
3. c) Create a committee membership management system to enable DeAnna and others to see at a glance who is presently serving on what committees so that as vacancies occur, appropriate replacements can be found easily.

   Such a system would have to be secure and password protected to allow appropriate access only by authorized persons (CoC, Senate President, Secretary of the Senate, Webmaster of the Senate?). The final list, of course to be determined after careful consideration by the Ad Hoc Committee.

   I would propose to name you, Nathan, and John as the 3 members with DeAnna as staff. I would ask you to serve as convenor and to have the committee elect a permanent chair at its first meeting. And, of course, the committee should free to ask me as Senate President to appoint other members as the committee should feel needed.

   I propose the committee be called the SAHOCI (Senate Ad Hoc committee On Committee Information); Google reveals no unfortunate other meanings and other acronyms were not pronouncable.

   ---

   On Thu, 4 Jun 2009 09:43:40 -0700, "Dave Hubin" wrote:

   Dear Nathan,

   First, Congratulations on your election as Vice President. I look forward to working closely with you on your central role in guiding the Committee on Committees. Our work together (with you in the lead) at the turn of the century on the reconstitution of committees, advisory groups and externally mandated boards was very important in cleaning up and clarifying committees. Indeed, I mentioned to Richard Lariviere at lunch last week that you had approached that task in a way that masterfully clarified responsibilities and "sunseted" vestigial and dormant committees that were still on books.

   Under PeterÕs leadership this year, the Committee on Committees made a commitment for the coming year to examine ways to streamline and make more effective the process of soliciting committee participation. Next year, John Conery from CIS Š with his extraordinary perspective on systems and automation -- will be on the COC and it seems that we have a confluence of circumstances that bodes well for meaningful transition away from the 40 year old process of mailing out cards. DeAnna Heying, whom youÕve met but did not work with last time you were chair, is providing outstanding staff support and we are well-positioned to consider new ways of approaching committee assignments.

   It will be good to renew the dialogue around committee functions and effectiveness that we began at the turn of the millennium.

   Congratulations. Best Regards, Dave H.

   ---

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