Subject: Spring organizational meeting
To: Peter Gilkey
From: "Paul E. Simonds"
Date: Mon, 19 Oct 2009 16:28:25

Dear Peter and Nathan,

Since my role is giving procedural advise, here goes.

The organizational meeting of the next year's senate in late May is not a business meeting, just to organize the new senate and for ceremonial purposes. The vote to confirm the president and elect the new vice-president are procedural actions. No regular business can be conducted because the senate is not in existence until organized and cannot therefor be given notice of motion for any business. The members of the ending senate can be invited to participate in the ceremonials as observers but are not called into session as a senate and cannot conduct business. Their term has ended.

Paul (simonds@uoregon.edu)

Subject: Re: Spring organizational meeting
To: "Paul E. Simonds"
From: "Peter B Gilkey"
Date: Mon, 19 Oct 2009 16:18:34

Dear Paul.

I presume from your email that it is the NEW Senators who get to vote to confirm the incoming President and to elect the new Senate Vice Presidents. Thus this May it would be the 2010-11 Senators, right? And a quorum of those Senators is required, right?

PBG

Subject: Re: Spring organizational meeting
To: "Peter B Gilkey"
From: "Paul E. Simonds"
Date: Mon, 19 Oct 2009 22:35:21

Peter, Sounds right to me.

Paul (simonds@uoregon.edu)

Subject: Re: Spring organizational meeting To: "Paul E. Simonds" From: "Peter B Gilkey" Date: Tue, 20 Oct 2009

Dear Paul.

I am going to post this correspondence on the senate web site for archival purposes -- if this is not ok, let me know and I will remove it. PBG