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UNIVERSITY OF OREGON UNIVERSITY SENATE

Minutes 09 February 1994

Roll: Present: Barnhard, Berlin, Bohme, Bohrer-Clancy, Bolt, Brody, Boren, Brick, Calof, Carter, Dufek, Forell, Gall, Goldschmidt, Gordon, Gwanney-Gibbs, Johnson, Kelton, Klinghammer, Klos, Maitland- Gholson, Pickett, Plass, Ponder, Pope, Sanders, Soper, Sprague, Squires, Steeves, Trombley, Wade, Weeks, Williamson

Absent: Carver (2), Meyer (3)

Excused: Aitken, Clark, Ferguson, Fuller, Gilland, Kintz, Lesage, Tepfer, Thomas, Waters

1. Approval of the Minutes

President Soper called the meeting to order at 3:05 p.m. in 129 Law. The minutes of the January 12, 1994, meeting of the University Senate were approved.

2. Report of the President to the Senate

President Soper reported that, since the University Senate last met, the University Assembly had approved the third supplement, to the 199~95 preliminary report of the committee on the curriculum to the University of Oregon faculty. He added that the senate still awaits the Graduate Council's report on the proposed curriculum changes in the College of Education's graduate programs.

After explaining that the University Assembly had approved Senator Boren's motion to reconsider the assembly's adoption of the recommendations which are on page 3 of the curriculum committee's 1994-95 preliminary report, President Soper noted that recommendations two through six were now back in the senate. Opining that the senate would want advice from the Undergraduate Education Policy Coordinating Council, he reported that he had referred those recommendations to UEPCC. Senator Boren, UEPCC chair, promised that the UEPCC would report back to the senate with all deliberate speed.

President Soper announced that he had appointed Senator Klinghammer to the International Affairs Advisory Council.

President Soper reported that Ms. Leslie Harris, Law, had been elected to the Interinstitutional Faculty Senate. Promising to give a more complete report later, he briefly described a meeting of that body with President Brand, Vice Chancellor Weldon Ihrig, Vice Chancellor Shirley Clark, and OSSHE Director of Government Relations Grattan Kerans. President Soper said the discussions at that meeting indicated that budget cuts for this biennium may not be as Draconian as feared, but that the budget outlook for the next biennium is grim.

3. Report on Board Administrative Review Committee (BARC)

As he introduced his report on the Board Administrative Review Committee (BARC), Vice President John Moseley said that the University of Oregon had anticipated in its budget planning the third stage of Ballot Measure 5 and that the university's ability to accommodate those cuts is dependent upon its recruitment and retention of students. He explained that BARC had been set up to show legislators how higher education could reduce administrative costs, using as targets base reductions of 10 and 20 percent cuts in administrative and support services.

Noting that new money the university has realized from tuition has not gone for administrative costs and that there has been, over the past few years, some shifting of administrative moneys to instruction, he said the reallocation of administrative savings to instruction would have happened regardless of BARC.

When he mentioned that the BARC examination had given the university reasons to think about the costs of being tied to state regulation, he was asked if the planning was being done with the intention of privatizing the university and switching to employees who are not members of the Oregon Public Employees Union (OPEU). He said the university is not planing to replace OPEU employees with others.

4. Approval of Motion to Combine Teaching Award Committees

After explaining that Mr. Henry Goldstein, chair of the Committee on Committees, had no problem with it, Senator Forell, chair of the Senate Rules Committee, introduced a motion to combine the university's distinguished teaching awards committees. There was no debate on the motion other than the observation that approval would reduce the number of university committees:

Explanation:

The Committee on Committees last year asked that the Ersted Award and the Faculty Achievement Award for Distinguished Teaching Committees be combined into one committee. This year this is being done. The motion set out below, if passed, will make the current practice official.

Motion:

There will be one committee called "The Distinguished Teaching Award Committee" which will select the recipients for the Ersted Award for Distinguished Teaching, the Faculty Achievement Award for Distinguished Teaching, and any other university wide teaching awards that may be created. The committee shall consist of at least four (4) and not more than eight (8) faculty members appointed by the President of the University on the recommendation of the Committee on Committees and one (1) student member to be appointed by the President of the University on the recommendation of the ASUO. The Vice Provost for Academic Personnel shall serve as an ex-officio nonvoting member of the committee.

The Senate approved by voice vote, with no audible dissent, the motion to combine the teaching award committees.

S. Approval of Motion to Alter Process for Electing Graduate Council

Chair of the Graduate Council James Lemert presented a proposal from the Graduate Council to alter the process for electing representatives to the Graduate Council. Discussion on the proposal centered primarily on whether it presented barriers for involvement in faculty governance. No one objected to President Soper's suggestion for a minor language change which made clear that there would be no representation from the School of Law since it is separate from the Graduate School.

There was a vote on Senator Gwartney-Gibb's motion which was seconded by Senator Wceks to strike the following sentence from the proposal: "If the Committee on Committees i9 unable to bring the number of eligible candidates to the minimum of two, the election for the position will not be held.. The University Senate approved Senator Gwartney-Gibbs' amendment with a show of hands. The vote was 19 in favor and 8 against.

The Senate also approved by voice vote with no dissent a motion which was moved by Senator Gwartney-Gibbs and seconded by Senator Calof to amend the proposal to allow candidates to indicate by electronic mail their willingness to be nominated for a seat on the Graduate Council.

The amended proposal from the Graduate Council included a recital of legislation adopted December 12, 1990, as amended February 12, 1992, followed by proposed amendments:

GRADUATE COUNCIL

Reorganization December 12, 1990, as an amendment to the March 4, 1970, legislation.

1. That the Graduate Council, which shall also be an advisory committee to the Vice Provost and Dean of the Graduate School, shall consist of 6 members of the College of Arts and Sciences, representing 2 from the Sciences, 2 from the Social Sciences, and 2 from the Humanities; and, 6 members from the Professional SchoolslColleges, representing 1 from the School of Architecture and Allied Arts, 1 from the College of Education, I from the College of Business Administration, 1 from the College of Human Development and Performance, 1 from the School of Journalism, and 1 from the School of Music. Two student members nominated by the President of the Associated Students of the University of Oregon and appointed by the President of the University. One of those students must be from a program leading to a master's degree and one must be from a graduate program leading to a doctoral degree.

The representation from the College of Human Development and Performance was eliminated on February 12, 1992. (University Senate minutes, February 12, 1992)

II. The faculty members of the Graduate Council shall be elected for 3 year terms by the general faculty, and in accordance with the procedure used to elect the Faculty Advisory Council. The process of electing and establishing terms is explained in Vl below.

111. The student members of the Graduate Council shall be appointed to one year terms, with the student representing the doctoral ranks subject to reappointment to a second term, given the approval of the Graduate Council membership and nominating and appointing bodies.

IV. The Vice Provost and Dean of the Graduate School, who shall be an ex-officio, non-voting member of the Graduate Council, shall be empowered to appoint other exofficio, non-voting members to represent important constituencies of graduate students and faculty as needed.

V. All faculty members elected to the Graduate Council shall come from departments that have graduate major programs that lead to graduate degrees and are conducted under the jurisdiction of the Graduate School.

Vl. Election Process

The following schedule of elections shall bc implemented by the Secretary of the University Faculty to insure that' the Graduate Council should have *12 members from the faculty commencing in spring 199I. ('Now 11 members, because of closure of the College of HDP. But see proposed new 1. and 6. below.)

EXlSTlNG LEGISLATION (CONTINUED)

THIS Section TO BE REPLACED BY PROPOSAL BELOW.

1. The terms of office for members of the Graduate Council elected in the Fall of 1989 shall end in June 1991. (Elected under old rules.)

2. The terms of office for members of the Graduate Council elected in the Fall of 1990 shall end in June 1991.

3. In the Spring of 1991 four (4) persons shall be elected to the Graduate Council from the College of Arts and Sciences and four (4) from the Professional SchoolslColleges. Those nominated and elected shall represent constituencies not represented by the carry-over members of the Council. Two (2) of each group of four (4) shall be elected to two-year terms and two (2) of each group shall be elected to three-year terms. The length of terms shall be determined by the drawing of straws.

4. In the Spring of 1992 tjwo (2) persons shall be elected from the College of Arts and Sciences and two (2) persons shall be elected from the Professional Schools and Colleges. Those nominated and elected shall meet the criteria in 1. above for the balancing of the council according to constituency. The term of office for those elected in 1992 shall be for three years.

S. In the Spring of 1992 two (2) persons shall be elected from both the College of Arts and Sciences and the Professional SchoolsfColleges. Number 4, above, shall guide the selection of candidates and the term of office shall be three years.

6. The following schedule will have been established by 1994:

1994....2 persons each from CAS and Prof S/C....3 year terms,

1995....2 persons eack from CAS and Prof SIC....3 year terms,

1996....2 persons each from CAS and Prof S/C....3 years terms, and on-and-on.

PROPOSED LEGISLATION TO REPLACE ITEMS IMMEDIATELY ABOVE AND NUMBERED 1 THROUGH 6. PLUS I TEM I ON PRECEDING PAGE.

Replaces I. BOLDFACE REPRESENTS CHANGES IN EXISTING WORDING.

1. That the Graduate Council, which shall also be an advisory committee to the Vice Provost and Dean of the Graduate School, shall consist of 6 members of the College of Arts and Sciences (CAS), representing 2 from the sciences, *2 from the social sciences, *and 2 from the humanities, * and 6 members from the professional sckoolstcolleges, representing 1 from the School of Architecture and Allied Arts, I from the College of Education, I from the College of Business Administration, (delete l from the College of Human Development and Performance) 1 from the School of Journalism and Communication, I from the School of Music, and l elected at large from any of these professional schoolslcolleges. Additional members include two student members nominated by the President of the Associated Students of the University of Oregon and appointed by the President of the University. One of these students must be from a program leading to a master's degree and one must be from a graduate program leading to a doctoral degree.

Academic departments/pragramt in CAS offering graduate degrees, a~ placed within the "Natural Sciences, " "Social Sciences " and "Humanities " groups. For the purposes of this legislation, the CAS groupings are as listed on the attached list. If at some future time CAS departments wish to change their grouping for election and Graduate Council membership purposes, they will need to notify and consult with the Graduate School, the Graduate Council and the Secretary of the Faculty.

Replaces 1 through 6

1. In February of each year the Secretary of the University Faculty shall notify each of the deans of the colleges or schools in which a vacancy will occur that a vacancy shall occur. The dean of that college or school shall notify all faculty members of that school or college through electronic mail or other appropriate communication modalities of the impending vacancy, and shall make available to them information about petitioning processes. For the "at large professional school position, the same procedure will take place within all of the professional sckools/colleges.

2. Nomination Petitions--For an eligible Graduate Council candidate to be placed on the ballot, signatures of at least five (S) faculty members from that segment of CAS (segments are Humanities, Sciences, Social Sciences) or professional school or college are required. In addition, a nomination petition, when submitted, must be accompanied by a signed statement by the person nominated that she or he is willing to serve if elected. For the "at large' professional schoollcollege position, nominations may be signed by persons from more than one such professional schoollcollege. All the other provisions of this paragraph apply to such "at large' professional schoollcollege candidates.

3. Minimum Number of Candidates--At least two eligible candidates must be nominated by eligible faculty before an election will be held for that seat on the Graduate Council. In the event that two eligible candidates are not nominated by petition, the Committee on Committees may nominate additional candidate(s). Each such additional candidate must, through signature or by electronic mail, indicate that the candidate will serve if elected.

4. Although nominations by petition can be made only by members of the appropriate constituent faculties, election of Graduate Council members will continue to be by all university faculty, and will continue to be conducted by the Secretary of the University Faculty.

5. Terms of office will continue to be three years. If an elected Graduate Council member leaves the university or otherwise vacates the position, the candidate who finished second in the election will replace her or him. If the runner-up candidate, for whatever reason, is unable to accept the replacement appointment, then the appropriate dean shall appoint an eligible faculty member to serve for the remaining term of office. The following schedule of elections will be followed to establish the routine of vacancies and elections:

Spring 1995....2 persons from CAS: 1 Social Sciences, I Sciences

2 persons from professional schoolslcolkges: I Music, 1 nAt Large" Spring 1996....2 persons from CAS: 1 Social Sciences, I Humanities

- 2 persons from profession schools/colkges: 1 Journalism & Communication, 1 Business Administration Spring 19g7....2 persons from CAS: 1 Humanities and 1 Sciences 2 persons from profession schools/colleges: 1 AAA, 1 Education

6. Effective Date--The above changes in regulations affecting Graduate Council membership and elections will take effect for the Graduate Council election to be held in the Spring of 1995.

DEPARTMENTAL Classifications CA TIONS

(for purposes of Graduate Council Elections) Humanities Classics Comparative Literature Program Creative Writing Program East Asian Languages & Literature Engl ish Germanic Languages & Literature Philosophy Romance Languages Russian Theater Arts Social Science Anthropology Asian Studies Program Economics Environmental Studies Geography History International Studies Program Linguistics Political Science Sociology Natural Sciences Biology Chemistry Computer & Information Science Exercise & Movement Science Geological Sciences Mathematics Physics Psychology

The University Senate with a roll call vote approved unanimously the proposal to alter the process for election of representatives to the Graduate Council.

6. ADOPTION OF STATEMENT ON FAMILY SUPPORT

Ms. Louise Bishop, a member of the University Child Care and Family Support Committee, presented from that committee a request for approval of a goals statement aimed at encouraging support for families on campus:

University of Oregon Statement on Family Support

The University of Oregon recognizes and supports the vital role family plays in the well-being and productivity of students, staff, and faculty. While accepting that family support, does not alter fundamental work responsibilities, the university community should recognize and support our reciprocal efforts made on each others' behalf.

For the work place to reflect its responsibility to promote flexibility and sensitivity, the university recognizes the following essential points:

1. The woman who is pregnant should be treated as a person, not a condition; the same professional atmosphere should continue during pregnancy as before. Women who are pregnant, whether student, staff, or faculty, should not be subject in a professional context to comments about cravings, remarks pertaining to appearance, questions about "the father," the most well-intentioned pat on the stomach, or other demeaning comments or actions.

2. The woman who is pregnant should be supported in terms of campus parking, class scheduling, exam schedules, committee assignments, and committee meeting times. She should be able to count on the flexibility needed to meet health obligations, such as doctor appointments, without an atmosphere of guilt or, worse, retribution for missed assignments or missed I time at work.

3. The mother who is nursing should be afforded appropriate time and space, so that she can meet the child's needs discreetly, without the need to hide or struggle with impossible scheduling requirements.

4. The university should strive to provide on-campus child care and special child care arrangements for university-wide meetings, and should understand the scheduling restraints 'all care situations impose.

5. Parents and those caring for elderly parents or acting as courtappointed guardians of incapacitated persons should be supported in terms of parking, class scheduling, exam schedules, course assignments, committee assignments, and committee meeting times. They should be able to count on flexibility for participating in family-oriented activities, or for meeting the needs of a sick child or parent without recriminations.

6. Low-income employee and student families for whom the cost of family support services, including housing, can restrict access to the university should be supported in their efforts to secure affordable housing and child care.

Family issues on campus are primary to successful student, staff, and faculty recruitment and retention. The well-being of the university depends on the wellbein& of our families.

The University Senate approved by voice vote the University of Oregon Statement on Family Support.

The University Senate approved by voice vote a motion made by Senator Gwartney-Gibbs which was seconded by Senator Forell to recomrnend to the University of Oregon President's Office that the University of Oregon Statement on Family Support be considered for University of Oregon policy.

The Senate adjourned at 4:50 p.m.

Nancie Fadeley

Secretary

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