Housekeeping Remarks

Secretary of the Faculty Gwen Steigelman has asked me to call the following items to the attention of the Senators:
  1. Please sign in on the list at the front of the room.
      2.  
      Bylaws 4.8: With a total of 48 Senators or less if constituencies are not represented, the quorum for the University Senate is one more than half, as presently constituted. No business shall be transacted unless a quorum is present. The fact that one or more vacancies may exist in the Senate roster has no bearing on this quorum requirement. (See Oregon Attorney General's Administrative Law Manual, Appendix C-4.)

      Bylaws 4.10: The University Senate requires that the Secretary shall keep a formal roll of all its members. At each meeting Senators shall check off their names to show that they are present.
       

  2. Please notify the Secretary if you are going to be absent on University Business.

    3.  
      Enabling legislation 5.3: The seat of any senator shall be considered vacant if the senator is absent two times in one term from regularly scheduled meetings of the senate, unless the secretary has been notified in advance of the senator's illness or anticipated absence on university business.
  3. Please wear the name tag and return it to the Secretary at the end of the Senate Meeting. When you are recognized to speak in the Senate, please identify yourself. The Secretary has to have the minutes prepared from a tape of the Senate Meeting and this makes things MUCH easier.

    4.  
  4. Normal time for adjournment is 1700. However note

    5.  
      Enabling Legislation 4.7: The University Senate shall meet on the second Wednesday of each month - October through May. The Senate shall meet between 15:00 (3:00 p.m.) and 18:30 (6:30 p.m.) that day. At the discretion of the Senate members, the body may reconvene at another time to complete unfinished work. The Senate has the right to call additional meetings as necessary.
  5. Senators should sit at the front of the room

    6.  
      By laws 8.2.1 As stated in the Enabling Legislation, articles 6.1 and 6.2, all members of the University Assembly have the right to introduce legislation and shall have the right to the floor on any matter under discussion in the University Senate. However, only enrolled Senatord shall have the right to vote in the University Senate.

     
      By laws 8.2.2: Visitors/guests are always welcome at meetings of the University Senate. Visitors/guests are requested to sit in the back of the room. If a visitor/guest wishes to make a presentation or statement on the floor of the Senate, the Secretary shall be notified in advance. The person shall sign-up with the Secretary who shall, in turn, notify the President prior to the starting of the meeting. The President shall, at the appropriate time, inform the Senate that a visitor/guest wishes to read or make a statement relative to Senate interest, or make a statement on a motion or resolution formally introduced and under discussion. A motion must be made to "suspend the rules" (with a required second) to allow visitors/guests to have access to the floor. A two-thirds vote is required for suspension. The motion to suspend is not debatable.